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VILLAGE SCHOOL CONSTRUCTION PROJECT


THE FOLLOWING LINKS HAVE FORMATION REGARDING THE VILLAGE SCHOOL PROJECT AND TRAFFIC PATTERNS:
Click here to view map of Village School and Village Street.
Click here to view traffic memo.
        
VILLAGE SCHOOL REPAIR PROJECT Q&A
November 19, 2008
This Q&A is a “living” document, meaning it will be updated on a regular basis. The information has
been compiled by the Village Building Oversight Committee in conjunction with Symmes Maini &
McKee Associates, Municipal Building Consultants, and school administrators. Please notify your
building principal if you have comments/additional questions.
Village School front office: 781-639-3159
Village School principal: Lisa Bryant; Village School assistant principal: Danielle Cherry
A listing of Village staff is available by visiting: http://vil.marbleheadschools.org/faculty
MVMS front office: 781-639-3120
MVMS principal: Libby Moore; MVMS assistant principal: Tom Desjardins
A listing of MVMS staff is available by visiting: http://mvms.marbleheadschools.org/faculty
The Q&A is divided into the following sections:
Glossary
A. Village School Repair Project: Funding
B. Village School Repair Project: Construction (including construction phases)
C. The 4th and 5th grade at Village During Phase 1 and Phase 2
D. The 6th, 7th, and 8th grade at MVMS (focusing primarily on 6th grade)
E. 4th, 5th, and 6th Grade: Shared Concerns
F. Transportation and Traffic
G. Further Information and Project Updates
_____________________________________________________________________________________
GLOSSARY
ADA: Americans with Disabilities Act
CD: Curriculum Director
CORI: Criminal Offender Record Information
GC: general contractor
KVA: KVAssociates, the OPM used for the initial design/planning of the project (June to September, 2008)
MBC: Municipal Building Consultants, the OPM brought on board October, 2008, to replace KVA
MEP: mechanical/engineering/plumbing
MPS: Marblehead Public Schools
MSBA: Massachusetts School Building Authority
MVMS: Marblehead Veterans Middle School
OPM: Owner’s Project Manager
PAC: The Performing Arts Center at MVMS
RFS, RFP: Request for Services, Request for Proposal
SMMA: Symmes Maini & McKee Associates, the project’s architectural firm
VAT: Vinyl asbestos tiling (floor)
VBOC: Village Building Oversight Committee, Michael Rockett, chairman
_____________________________________________________________________________________
A. VILLAGE SCHOOL REPAIR PROJECT: FUNDING
A1) The state is facing dramatic budget cutbacks: will the funding for the Village
project be reduced or withdrawn?
This is not likely. On October 14, 2008, at a meeting with architects, Katherine Craven (executive
director of the MSBA) stated that the MSBA portion of the MA sales tax revenues (one cent of the five
cents sales tax) allocated for the MSBA’s FY08 - FY11 projects are in place. The Village project is an
FY08 project; its funding is secure.
As stated at Marblehead’s May 2008 Town Meeting, the VBOC will review the project budget with
the MSBA in order to determine the exact amount of reimbursement the project will qualify for
(approximately 40% of the project’s $21.77M cost). The exact amount of reimbursement will be codified in
the Project Funding Agreement that the Town will sign with the MSBA in late November, 2008.
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B. VILLAGE SCHOOL REPAIR PROJECT: CONSTRUCTION
B1) When did the project start, and what’s its status right now?
The Village School is Marblehead’s upper elementary school for the town’s 4th grade (presently
263 students), 5th grade (presently 251 students), and 6th grade (presently 222 students). There are 48
teachers plus additional support, administrative, and part-time staff. The school consists of a 1955/57
single-story building and a 1967 three-story wing. Project preparation began in January 2008, when it was
determined that the Village School’s heating system was truly on its last legs. A building oversight
committee (the VBOC) was formed to oversee the project. The scope of work is based on the Village
School Facility Master Plan Reports done in 2003 and 2004 (SMMA was hired as consultant for the
reports), and the deteriorating condition of the heating system. The focus of the project is to replace the
heating system, MEP systems, the single-pane windows, the lighting fixtures, the ceilings, and the roof.
In April of 2008, the MSBA agreed to accept the Village School as the Town’s priority project and
fund no less than 40% of eligible costs of the repairs, subject to MSBA procedures and votes. After the repair
project received votes in the affirmative at Marblehead’s May 2008 Town Meeting and the June Proposition
2. debt exclusion vote, the VBOC followed MSBA procedure and hired the project OPM, initially
KVAssociates (KVA), and the project architect, Symmes Maini & McKee Associates (SMMA) in order to
develop the schedule and construction documents (primarily MEP) necessary to reach a Project Funding
Agreement with the MSBA in November, and then bid the project and hire a general contractor to begin
Phase 1A construction in February, 2009.
In early July, 2008, as soon as the MSBA approved the hiring of SMMA, work on design, and then
construction drawings commenced and will continue through the fall of 2008. Given the extensive heating
and MEP work necessary throughout the building, it was determined that the 6th grade should be relocated
to the Marblehead Veterans Middle School (MVMS) for the duration of the construction phases. This will
allow the 4th and 5th grades to remain in sections of the Village School that will be walled off from the
construction areas (see B2 for phase descriptions).
Project preparation work has included initial asbestos abatement, completed in August, 2008, and
procurement of the modular classrooms necessary at MVMS to house four of the 6th grade classes. The rest
of the 6th grade classrooms will be clustered on a 1st floor wing of MVMS which will be made available by
moving the MVMS music, world language, Family Center, computer, and project library programs to other
parts of the MVMS building. (See Section D for more information regarding the 6th grade at MVMS).
Preparation has also focused on submitting materials to the MSBA to receive Project Funding Agreement
approval, and preparation of detailed bid documents to procure items such as the new boilers. The details of
the RFS for the general contractor and sub-bids are critical to ensuring that the project will proceed on-time
and on-budget to completion. The OPM and the architect play critical roles in advising the VBOC.
By the end of September 2008, the VBOC was unable to reach a contractual agreement with its
initial OPM, KVA. KVA, concerned about specific contract wording, would not sign the MSBA’s OPM
contract, leaving the VBOC in an untenable position. The VBOC notified KVA that it was discontinuing
contract negotiations. After consultation with the MSBA, the VBOC began discussions with its 2nd ranked
OPM firm, Municipal Building Consultants, Inc. (MBC). The VBOC and MBC met with the MSBA’s OPM
selection panel on October 20, 2008, and subsequently signed the MSBA’s OPM contract. MBC has done
an excellent job of getting up to speed on the project as is serving the Town well.
B2) How many construction phases will there be, and what work will done
where/when?
The VBOC has an aggressive mindset towards condensing the project schedule and thus
minimizing the project’s costs and impact on student education. However, the construction must be
realistically phased in order to achieve successful outcomes. Working closely with SMMA and MBC,
the VBOC will provide the general contractor with incentives to meet early deadlines and complete the
project in an optimum period of time. However, it is understood that the schedule and phasing must take
into account items including documentation, mobilization, and procurement of sub-bids; trying to impose
too aggressive a schedule will in fact add to the project costs and prolong the schedule.
Generally speaking, the construction day will begin at 7AM and end at 3:30PM, Mon. – Fri. There
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may be work on weekends, but until the GC is hired and the job is underway, this will not be determined.
PHASES 1A, 1B of CONSTRUCTION
There are several moves that have been, and will be, made in preparation for Phase 1 construction.
The 4th and 5th graders began this school year on the 2nd and 3rd floors above the cafeteria in the Village
School’s three-story 1967 wing. The 6th graders began this school year in the Village School’s single-story
building (where the 4th grade has traditionally been located). The 6th grade classroom materials will be
moved to MVMS over the December, 2008, winter break. After winter break, the 6th grade will occupy
MVMS rooms on the 1st floor wing parallel to Pleasant Street, in addition to four modular classrooms that
will be located in the parking lot across from the Performing Arts Center (PAC). The modulars will arrive at
MVMS in December. The 6th graders will have full access to the MVMS facilities (library, cafeteria, the
PAC, the playing fields) along with the 7th and 8th graders. Also over the winter break, the administrative
offices for the Village School personnel (principal, assistant principal, guidance, nurse, main office staff,
reading tutors, English Language Arts CD and Special Education staff) will be moved to the Village School
front cafeteria. The exterior doors at the cafeteria entrance will be the main entrance to the school. The rear
cafeteria will operate for breakfast and lunch and will be accessed by the 4th and 5th grade students via the
rear stairs (and the elevator as necessary).
Phase 1A: This includes work in all of the single-story building (except the gym wing), and
is slated to begin in February, 2009. It will be completed no later than December, 2009. During
January, 2009, there will be pre-construction work underway that will most likely preclude any use of
vacated classrooms (such as the band room). The educational spaces of the three-story wing and the
gym wing will be completely sealed off from the construction area by erecting sound/dust isolating
walls (see B7). The gym wing will include rooms for the temporary library, technology, languagebased
and PACE SPED programs. The art program will be “on a cart,” meaning that art classes will
be conducted in the students’ regular classrooms. (Refer to section C for further explanation). There
will be a safe, clearly marked walkway designated for students/teachers between the gym wing and
the cafeteria entrance of the three-story wing. Barriers may be used to separate the walkway from
vehicles.
Phase 1A construction will include removing the heating system piping, lights, ceilings, and
windows. There will be a new heating and ventilation system, and new wiring (including technology).
Compliance with accessibility codes (including ADA) will include widening some classroom
doorways. The roof for the entire building will be replaced, and this work will commence in Phase
1A. Once the contractor has installed the isolating walls at the start of Phase 1A, flooring, pipe
insulation, and duct insulation will be removed, some of which contains asbestos. The asbestos
abatement work will be consistently and appropriately monitored for air quality, and will meet all
safety standards (see B3).
Phase 1B: This phase addresses work in the gym wing, to be done over the summer of 2009
when the building is empty. The gym wing will be ready for use in September, 2009. The GC’s
incentive date for completion of all Phase 1 is early August, 2009. This is a very aggressive timetable.
If the 1955 building’s work is not completed by August, 2009, the 4th, 5th and 6th grades will remain at
their designated locations for the beginning of the 2009-2010 school year. All Phase 1 work will be
completed no later than December, 2009. Only when Phase 1 is completed will the 4th and 5th grades
move back into the original 1955 one-story building. The 6th grade will remain at MVMS until Phase
2 is completed, and depending on that date, the 6th grade will either move back to Village, or stay at
MVMS for the remainder of the 2009-2010 school year.
PHASE 2 CONSTRUCTION
Phase 2: This work will commence immediately upon completion of Phase 1, and includes
work on all three floors of the three-story wing. There will be a new heating and ventilation system,
and new wiring (including technology).
The main entrance to the school will change to Village Street, and the construction
crews will access the three-story wing via the cafeteria entrance. Because the main components of
the plumbing, HVAC and electrical systems will be installed in Phase 1A, and because much of the
Phase 2 piping in the three-story wing is “stacked,” the time necessary for Phase 2 construction is
greatly reduced. During Phase 2, the 4th and 5th grades will NOT have access to the cafeteria, and the
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kitchen will be closed. Students will either bring cold lunch to school, or have the option of
purchasing a box lunch through the district’s Lunch Program. Students will eat either in their
classrooms or in another designated area. Students will still have access to the playground area for
recess. The phys ed program will be reviewed to ensure that students use field space without walking
too close to the GC’s work site.
For Phase 2, there is tentative discussion of reversing the direction of traffic for the access
road so that it is one-way from Village to Jersey Street. The VBOC will discuss traffic issues with the
Marblehead Police department before any decisions are finalized. Student safety is the top priority.
The general contractor’s incentive date for completion of Phase 2 work will be December,
2009. All Phase 2 work will be completed no later than the summer of 2010 so that grades 4, 5, and 6
can begin the 2010-2011 school year in all sections of the Village School.
B3) Is there more asbestos abatement work to be done? If so, when?
Asbestos abatement is highly specialized work, carried out by a certified subcontractor, in strict
accordance with state and DEP regulations. There are two types of abatement. The first involves insulation
on piping that will be removed from the below-floor heating system, the boiler room, and limited abovefloor
pipe insulation. The second source of asbestos is the floor VAT (vinyl asbestos tiling). The VAT is not
friable and does not pose any risks. In a large portion of the building, this VAT has been encapsulated
(covered over) by non-asbestos vinyl tile and will remain that way. But in high traffic areas, where steam
has repeatedly warped the vinyl tiles and they will be replaced, the VAT will be abated at the same time.
The first round of asbestos abatement was done in August, 2008, before the beginning of school. It
focused on the removal of asbestos insulation on below-floor piping in the 1955 building. Additional
asbestos abatement will be carried out only at the start of each phase of the project. During all asbestos
abatement work, an industrial hygienist will be on site to review the abatement activities, inspect the
isolating sound/dust proof walls, perform air quality testing in the occupied areas to ensure isolation is
maintained, and perform air quality testing in the abatement areas to ensure that each area has received DEP
clearance prior to the start of construction work.
B4) Where will the construction entrance be located?
For Phases 1A and 1B, the front of the building (Village Street) will serve as the “hub” of the
construction activity. During that time, the school’s Village Street front entrance and traffic circle will be
open to construction personnel and vehicles ONLY. The logistics for construction issues including
personnel parking, and the delivery of materials to the site, are being reviewed. Construction deliveries will
be scheduled so as not to coincide with the beginning or the end of the school day. (See B10).
For Phase 2, the construction hub will be relocated to an area closer to the cafeteria entrance
of the three-story wing. Construction workers will generally leave the site on weekdays at 3:30PM.
Their vehicles will be parked in the rear of the school, possibly near the Hopkins Field parking area.
Teachers and administrators will discuss with parents the best walking routes for students to use if
leaving the school site and walking home at that time.
B5) Where will the main entrance for students and visitors be located?
During Phase 1, the main entrance to the school will be the set of doors next to the front cafeteria
along the access road, across from the lower playing fields. This is presently the common entrance/exit for
4th and 5th grade students, so their routine will remain the same. During Phase 1, the main office will be
located in the front cafeteria, directly adjacent to this main entrance. Visitors to the Village School will be
asked to check in at the main office. They will be issued a VISITOR pass for access to the school areas.
They will NOT be allowed access to the construction site.
During Phase 2, the main entrance for the school will revert to the Village Street entrance. As
mentioned in B4, the hub of the construction activity will be relocated to a location closer to the three-story
wing, where the Phase 2 construction will be taking place. The VBOC is aware of the need for sufficient
parking for staff and visitors during all phases of construction.
B6) What security measures will be in place for construction workers?
Access to all parts of the construction site/school will be strictly monitored by our OPM. The areas
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of the building that will be under construction will be walled off from the school sections (see B7). All
workers must pass a CORI check before they are allowed on the site. All construction personnel will wear
color-coded photo ID badges. For instance, a RED badge would allow access to construction areas only. A
YELLOW badge would allow access to construction areas and limited peripheral areas of the school. A
GREEN badge, for construction supervisors and SMMA/MBC personnel, would allow access to all areas of
the Village complex. Visitors to the Village School will be asked to check in at the main office (front
cafeteria). They will be issued a VISITOR pass for access to the school areas. Visitors will NOT be allowed
access to the construction site.
Construction workers will generally leave the site on weekdays at 3:30PM. During Phase 2, when
their vehicles will be parked in the rear of the school, possibly near the Hopkins Field parking area, they
will walk along the rear of the school. Teachers and administrators will discuss with parents the best
walking routes for students to use when leaving the school site and walking home at that time.
B7) What about air quality? Will there be fumes and dust from construction entering
the school areas?
The occupied zone(s) of the school will be completely separated from the construction zone by
erecting dust/sound isolating walls. During each construction phase, the indoor air quality will be monitored
by an industrial hygienist to ensure that the occupied portions of the building meet air quality standards.
Each construction zone will have exhaust fans with HEPA filters to keep the construction area under
negative pressure with respect to the occupied zone(s). Also see B8 below.
B8) How will the air exchange and the heating systems work for the school areas?
During Phase 1, the HVAC system in the 1967 wing will operate the same way as it does now,
meaning the current boilers will provide heat and the current unit ventilators will supply fresh air. When
Phase 1 is complete, the students will move into the 1955/57 building with its completely new heating and
ventilation systems.
B9) What about construction noise? How will that be controlled/monitored?
Our OPM will be on site all day every day and will monitor construction activities. Excessive noise
resulting from interior construction will be controlled and will be mitigated by the building’s existing walls
and roof, as well as the isolating walls. The Phase 1 exterior work, namely the replacement of the windows
and roof, will be scheduled/performed in order to minimize the impact to school operations.
B10) How will Village concerns/issues be handled?
Teachers will take all concerns to Lisa Bryant or Danielle Cherry. A Teacher Task Force has been
meeting with them on a regular basis to address questions and concerns. They in turn resolve the issues
and/or, as necessary, take issues to the superintendent or the VBOC. Connie Cooney, a 5th grade teacher,
serves on the VBOC. There is also a Parent Task Force, which meets with Lisa Bryant on a regular basis to
discuss educational program issues.
The VBOC, in conjunction with SMMA and MBC, is presently reviewing traffic issues,
including determining where construction vehicles will park, how/when construction vehicles will
access the property (for all construction phases), the schedule/protocols for delivery of constructionrelated
materials, and traffic flow (pedestrian and vehicle) for student drop off and pickup.
C. THE 4TH AND 5TH GRADE AT VILLAGE SCHOOL DURING PHASE I
C1) At Village, where will the band/orchestra meet? What about art? And EDUs?
There have been many planning meetings with Beth Delforge, the district’s Arts Curriculum
Director, as well as the music staff. Everyone is working diligently to maintain the integrity of all programs
for both Village and MVMS. The following arrangements for Village are tentative:
• Band and Orchestra will each meet in the rear cafeteria and gym-wing rooms.
• Chorus will meet in the gym-wing rooms.
• General music will meet in the rear cafeteria, except during lunch, when it will meet in an unoccupied
classroom.
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• Art will be held in the classrooms, with the art teacher bringing materials on a cart.
• EDU tech and other EDUs will meet in unoccupied classrooms.
C2) Where will the Village library collection be located?
The library collection for grades 4 and 5 will be relocated to a room in the gym wing (previously
used for music). Books that are specifically geared towards 6th grade students will be moved to the 6th grade
classrooms (see D18).
C3) Where will the computer/tech room be located? Will construction interfere with
buying Smart Boards? Is there a technology component to the project?
To date, the Village School has seven mobile Smart Boards. During the construction project, one of
these will be assigned to Grade 6 at MVMS for use on the 1st floor wing. At Village, one Smart Board will
be in the library, and one will be in the general music area (the rear cafeteria). Three Smart Boards will be
distributed to the 4th and 5th grade classrooms. The computer/tech lab, located in the gym wing, will have 26
computer terminals and one Smart Board.
The fundraising for Smart Boards will continue concurrent with the construction project. The
construction project itself includes an upgrade of all building wiring and technology infrastructure so that
any items like Smart Boards will be fully supported when they are plugged in.
C4) Where will the 4th and 5th graders be located in the fall of 2009?
Please refer to answer B2 for this information.
C5) What work is being done in the 1967 wing, and when?
Please refer to answer B2 for Phase 2 information.
C6) Will breakfast still be available at Village?
Yes. During Phase 1, breakfast will be offered from 7:30AM to 7:50AM. 4th and 5th grade students
will enter the rear cafeteria via the outside doors at the north end of the three-story wing (closest to Hopkins
Field), not the main entrance by the front cafeteria. (All METCO students in grades K-8 will eat breakfast at
MVMS before being transported to their respective schools).
During Phase 2, when the cafeteria and the kitchen are closed, the breakfast program will be
modified (information to come).
D. THE 6TH, 7TH, and 8TH GRADE AT MVMS
6th grade parents are invited to visit MVMS on Thursday, December 11, between 8:15AM and
10AM. MVMS parents will be on-hand to conduct tours and answer questions. Parents will have an
opportunity to see the entire school including the cafeteria, gyms, library, PAC, and grounds. If the modular
classrooms are on site and operational, they too will be included in the tour. 6th grade students will visit
MVMS for a “Step Up” session on Wednesday, December 17, in the morning. They will be divided into
smaller groups and be given tours of the school and their specific classroom areas.
D1) Where will the 6th graders’ four modular classrooms be located?
The four modular classrooms will be located in the parking lot next to the tennis courts, across from
the PAC. Each modular classroom measures 28’ x 32’, and each has exterior windows. There is a six-foot
wide hallway, with two classrooms on each side.
D2) Will the modulars have rest rooms and bubblers? If not, what facilities will those
students/staff use?
The modulars do NOT have bathrooms or bubblers. Students will use the bathrooms right inside the
PAC entrance, where there are also bubblers.
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D3) Which 6th graders will be in the modulars?
The Halverson-Wicks and the Blodgett-LeBlanc teams will occupy the four modular classrooms.
D4) How will the safety/security of students in the modular classrooms be managed?
The 6th Grade teachers whose classes are housed in the modulars will wear their ID badges (as do
all school staff) and also carry keys that allow them to lock their classrooms for those times when the
modulars will be unoccupied. The teachers’ keys will also open the MVMS PAC lobby entrance doors.
D5) Where will the other 6th grade classrooms be located?
The first-floor wing that runs parallel (and closest to) Pleasant Street will house the bulk of the 6th
grade classrooms. All 6th graders will use the library, cafeteria, gyms and fields, along with the 7th and 8th
graders. In addition to 6th grade classrooms on the 1st floor, the 6th grade Language-Based SPED program
will be located on the 3rd floor, near the 7th and 8th grade Language-Based program.
D6) Will the “specials” teachers travel from Village to MVMS for 6th grade classes?
Yes they will. The specialist classes will be held in the gym, art, and music rooms, as well as the
PAC and the regular education classrooms.
D7) What will the 6th graders’ schedule be like?
The 6th graders will follow the same schedule that they had at Village. 6th grade lunch at MVMS
will be held from 11:10 to 11:40AM and will be supervised by Village staff. (See E3 for information
regarding after-school programs.)
D8) Will the 7th and 8th graders’ schedules be affected by the 6th grade schedule?
The 7th and 8th grade schedules will remain as they are. Given the addition of 222 6th grade students
plus faculty sharing the school’s facilities, there will be adjustments for everyone. These adjustments
include relocating present 1st floor classroom programs (i.e. world language and specials) to other classroom
spaces that will be used by multiple teachers (not at the same time).
D9) Will 6th grade lunch prices at MVMS remain the same as they are at Village?
Yes.
D10) How will MVMS lunches be scheduled?
MVMS lunch schedules for the 7th and 8th grades will remain the same. 6th grade lunch will be held
from 11:10 to 11:40AM and will be supervised by Village staff.
D11) Will 6th grade students have recess at MVMS?
Yes. Recess will either be held outside in the front circle next to the PAC, or on the tennis courts
adjacent to the modular classrooms. There is an initiative to install a few basketball hoops at one end of the
courts. In the case of inclement weather, recess will be held in classrooms (as is presently the case).
D12) Which principal and guidance staff will be responsible for the 6th graders?
Either Lisa Bryant, or Danielle Cherry, or one of the two Village School guidance counselors (Jeff
Newsome and Mandy Devaney) will be present at MVMS from 7:45AM to 2:45PM each day. They will have
a 1st floor office. Jeff Newsome will be the primary counselor for 6th graders at MVMS. Mandy Devaney will
primarily stay at Village to cover the 4th and 5th grades, but will also support 6th graders in a secondary role.
D13) When will the school day begin/end for the 6th, 7th and 8th graders?
The 6th graders’ school day will begin at 8AM and end at 2:15PM.
The 7th and 8th graders’ school day will begin at 8AM and end at 2:30PM.
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D14) How will 6th graders enter school? Will they gather somewhere before going to
their classrooms?
The first morning bell for 6th, 7th, and 8th graders will be at 7:50AM. 6th grade students
arriving by car will enter the PAC entrance from the rear parking lot and gather in the PAC lobby
until the 7:50 bell. 7th and 8th grade students arriving by car will enter the school from the back
parking lot and gather in the cafeteria (as is presently the case). 6th graders arriving by car should
NOT be dropped off next to the modulars; they should be driven to the rear drop-off area. Only
if students are walking or riding to school should 6th graders enter the PAC lobby from the front of
the building (there are bike racks in front of the PAC for securing bicycles). Once gathered in the
PAC lobby, 6th grade students will go to their classrooms with their teachers at 8AM.
D15) How will 6th graders be dismissed, and where will they exit?
6th graders will be dismissed at 2:15PM. Pickup will be at the designated area at the back of the
school and will follow the same routine as for the 7th and 8th graders. All students walking or riding bikes
should exit the school property either along Vine Street or Pleasant Street and should cross the street
by using the cross walks manned by the crossing guards.
D16) Will there be a bell at 2:15PM that could potentially disrupt the other grades or
will the 6th grade teachers simply watch the clock?
There will be no bell at 2:15PM. Teachers will watch the clock and prepare their students for
dismissal. MVMS does not use bells during the school day. The only bells will be at 7:50AM, 8AM, and
2:30PM.
D17) Since the 2009-2010 6th grade population is larger than the current one, will
additional modular classrooms be necessary to rent?
No. There is sufficient capacity to accommodate the 2009-2010 6th graders in the designated rooms
and modulars at MVMS.
D18) Will there be library materials at MVMS for the 6th graders?
Specific 6th grade library materials will be placed in 6th grade classrooms for specific projects.
6th grade library classes will be conducted at MVMS just as they were at Village. 6th graders may check out
books from the MVMS library.
D19) Will the 6th graders still go to Bournedale?
Yes they will. The dates for the 2009 Bournedale trip are May 19 to May 22.
E. 4th, 5th, AND 6th GRADE: SHARED CONCERNS
E1) Will the Village nurse support both Village and the 6th graders at MVMS, or will
the 6th graders fall under the care of the MVMS nurse?
Presently, Village has a full-time nurse and a half-time nurse. The half-time nurse will relocate to
MVMS with the 6th grade. For the hours that the half-time nurse is not at MVMS, the MVMS nurse will be
responsible for addressing 6th graders’ medical needs.
E2) Where will Village School performances take place?
Village School performances will be held either at the PAC, Marblehead High School, or possibly
Abbot Hall. Parents and students will be notified well in advance of all performance arrangements.
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E3) Where will the after-school programs take place? If they’re not at Village, how
will the 4th and 5th graders get to the program location(s)?
A notice will be circulated stating the meeting places for after-school activities as soon as they are
all determined. Transportation to after-school programs will be the responsibility of parents. Below is a
partial list of activities and their location status.
Computer Club, 6th grade: Location to be determined.
Math Olympiad: The majority of participating students are 6th graders, therefore it makes sense to hold the
meetings at MVMS. However, participants will be consulted before a final decision is made.
Literary Magazine: Meetings will alternate between Village and MVMS.
Science League: Meetings will be held at Village since almost all of the participants are 4th graders.
Community Leadership: This program is open to 6th graders only. It will meet at MVMS.
After-School Sports: All sports will take place at Village.
Student Council: Location to be determined.
Music: Location to be determined.
E4) How will SPED programs for grades 4-6 be configured if grade 6 is at MVMS?
Administrators have been meeting with teachers and parents to address implementation of the
SPED programs for 6th grade students. The following is an overview of SPED programs that will be
operating at MVMS and Village. The 4th and 5th grade programs at Village will remain as they are.
TIDES: There will be one MVMS classroom for 8th grade students and a separate MVMS
classroom for 6th and 7th grade students (1st floor).
Academic Skills: There will be one MVMS classroom for 6th grade students (1st floor).
Language Based: There will be one MVMS classroom for 6th grade students and a separate
classroom for 7th and 8th grade students (3rd floor).
PACE: This 6th grade program will remain at Village.
STEPS: This 6th grade program will be customized to meet the specific needs of the students
due to the low number of students and will be implemented at MVMS.
There will be two inclusion teachers and curriculum support staff at MVMS for the 6th grade.
E5) Is there breakfast for students at MVMS?
MVMS breakfast will be available from 7:15AM to 7:45AM. The METCO students in grades K-8
also eat breakfast at MVMS. Breakfast for 4th and 5th grade students will continue at the Village (see C6).
F. TRANSPORTATION AND TRAFFIC
F1) How will the current bus route change to accommodate the 6th graders going to
MVMS (both morning and afternoon)?
The bus route will not change. As is the present routine for MVMS students, the Marblehead and
METCO buses will stop on Pleasant Street at Gerry Street so that students can cross with the crossing guard
to walk up the hill to MVMS along with students who walk and ride their bikes to school. The reverse is
true for the afternoon bus; in the afternoon the bus will pick up riders on the school side of Pleasant Street.
F2) What if I’m late for pickup at Village or MVMS? Where will my child go?
4th and 5th grade students will be instructed to wait in the Village rear cafeteria.
6th grade students will be instructed to either wait outside in the back of MVMS at the pickup area,
or in case of inclement/cold weather, inside the building by the back door (next to the cafeteria).
F3) What about traffic flow at Village during drop off and pick up?
As mentioned in answer B10, the VBOC, in conjunction with SMMA and MBC, is presently
reviewing traffic issues, including determining where construction vehicles will park, how/when
construction vehicles will access the property (for all construction phases), the schedule/protocols for
delivery of construction-related materials, and traffic flow (pedestrian and vehicle) for student drop off
and pickup. For Phase 2, there is tentative discussion of reversing the direction of traffic for the access
10
road so that it is one-way from Village to Jersey Street. The VBOC will discuss traffic issues with the
Marblehead Police department before any decisions are finalized. Student safety is the top priority.
As mentioned in answer B2, there will be a safe, very clearly marked walkway designated for
students/teachers between the gym wing and the cafeteria entrance of the three-story wing. Barriers may be
used to separate the walkway from vehicles.
F4) What about traffic flow at MVMS during drop off and pick up?
Please refer to answers D14 and D15 for this information.
G. FURTHER INFORMATION AND PROJECT UPDATES
Maps, project timelines and project schedule information will be posted/updated on the web
and also via MVMS and Village written notices which will be sent home via backpack as follows:
Grades 4, 5 (Village) and Grade 6 (MVMS): written notices will be sent home via backpack on Thursdays.
Grades 7 and 8 (MVMS): written notices will be sent home via backpack on Wednesdays.
Village posts notices at its “Daily Bulletin” section: http://vil.marbleheadschools.org/Daily%20Bulletin/
MVMS posts notices on the MVMS website: http://mvms.marbleheadschools.org/
For VBOC project information, please go to the district website
(Marblehead.com/schools/villproject) and refer to the links on the left-hand column.































Last Modified: Jan 03, 2011
 

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